Job Description

 

Tribal Administrator
$41.79 - $49.90

 

POSITION DESCRIPTION

The Tribal Administrator is responsible for the daily operations of assigned Tribal departments and programs, including all contracts and grants services, as directed by the authority of the Fallon Business Council and under day-to-day supervision of the Tribal Chairman. The Tribal Administrator works under direction of the Chairman to carry out the goals and objectives of the Fallon Business Council (FBC), which governs the Fallon Paiute-Shoshone Tribe. The Tribal Administrator performs his/her duties and responsibilities in recognition that the FBC is the final authority for the Tribe and works within their direction and guidance, as well as in compliance with Tribal laws and Tribal policies. He/she has the overall responsibility of overseeing all Tribal departments and programs.

 

ESSENTIAL DUTIES & RESPONSIBILITIES

1. Oversees all Tribal departments and programs; develop and train employees and delegate tasks and responsibilities to them in an effective manner; to plan and coordinate the functions of tribal operations in areas of personnel, property, and program management.


2. Provide leadership in planning, organizing, coordinating, and staffing components of the tribal government at FBC direction.


3. Develop and draft policies, procedures, and other assigned documents at the direction of the Chairman and/or the FBC and to implement those upon adoption by the FBC; to make policy recommendations to the Council on management analysis and need.


4. To pursue objectives and activities identified by the Council and report back regularly to the Council on the status those objective and activities.


5. Coordinates with grant personnel of the Tribe to ensure programs are meeting grant deliverables and oversees grants administered by tribal departments and programs with respect to overall goals and objectives established within the scope and purpose of the grants.


6. Coordinates department head meetings to review policy directives and obtains progress reports on a periodic basis. Evaluates the effectiveness of programs, identifies administrative problem areas, develops and implements corrective action plans in coordination with department heads.


7. At direction/assignment of the Council, reviews and researches contract/grant agreements and contracts for services or leases to ensure that the Tribe is receiving the maximum benefit while reducing and/or eliminating risks to the Tribe; and to ensure compliance and accountability with contracts and grants.


8. Works with the Treasurer and Finance Department to implement approved budgets and subsequent modifications, monitors and evaluates assigned department and program budgets in coordination with quarterly budget meetings with the Council.


9. Participates at tribal events and functions on request of the Council; meets and greets all dignitaries who are visiting or attending functions at tribal offices.


10. Takes corrective action when fiscal, contracting, personnel, or other administrative problems are identified and notifies the Chairman of the actions.


11. Provides regular periodic reports to the Fallon Business Council concerning the status of all assignments, duties, deadlines, projects and functions of the various programs and activities.


12. Attends all regular Fallon Business Council meetings; attends other special, closed, executive sessions/meetings of the Council as requested by the Chairman and/or Council.


13. Performs other related duties as directed by the Chairman or as directed by the Fallon Business Council through official vote, motion, and/or resolution.

 

KNOWLEDGE, SKILLS & ABILITIES

1. (a) Bachelor degree in Business or Public Administration or a related degree with four (4) years of

successful work experience as an administrator or in a position of equal responsibility; or

(b) Associate degree in Business or Public Administration or a related degree with six (6) years of

successful work experience as an administrator or in a position equal responsibility; or

(c) A minimum of eight (8) years in an administrator level capacity and/or combination of education,

training, and experience in community development, business management, supervision, and

administration

 

QUALIFICATION REQUIREMENTS

(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)

1. Knowledge of management procedures, human resources, personnel policies and procedures, office practices, public speaking, budgeting, and property/contract management.


2. Maintains a professional appearance, attitude and working environment for the Tribe, its employees and its Tribal members at all times.


3. Knowledge of constitutional principles, Indian legal and jurisdiction issues, such as P.L. 93-638 as amended and of basic accounting/budgeting principles.


4. Must have experience and capability in planning and directing complex work projects, and the ability to develop, present and gain acceptance for long-range program plans and budgets, subject to review and approval by the Council.


5. Must be computer literate, be bondable, have excellent analytical, oral, written and organizational skills, and have working knowledge of general tribal and Federal laws and regulations.


6. Candidate must be able to communicate effectively; conduct public presentations; and maintain effective working relationships with the Fallon Business Council, officials, and tribal employees.


7. As directed by the Council, maintains effective government-to-government relationship with Federal, State and other local agencies on behalf of the tribe.


8. Must be able to operate a computer system and office equipment and be able to compose letters, memos, and answer inquires in a professional and quality manner.

 

EMPLOYMENT INFORMATION

Fallon Paiute-Shoshone Tribe and Native American/Indian Preference; Employment preferences to members of the Fallon Paiute-Shoshone and to members of federally-recognized Indian Tribes shall apply to this position pursuant to the Tribe’s Personnel Policies. Persons of Tribe and/or Indian ancestry and wish to claim these employment preferences should submit a copy of the Tribal Enrollment Card/Certification indicating the name of the Tribe they are enrolled with.

U.S. Veteran’s Preference; Preference to opportunities to veterans honorably discharged from the United States Armed Forces shall apply to this position pursuant to the Tribe’s Personnel Policies.

Equal Opportunity Employer; The Fallon Paiute-Shoshone Tribe does not discriminate on the basis of race, color, national original, sex, religious preference, age, handicap, marital status, political preference, genetics or membership or non-membership in any employee organization, except as allowed by Federal and/or Tribal Law.

Drug Free Workplace; The Fallon Paiute-Shoshone Tribe is a drug-free workplace. All employees are subject to a pre-employment and random drug screens.

Driving Record; Employees must have a valid Nevada Driver’s License and be insurable under the Tribe’s vehicle insurance program, must also provide a DMV printout annually for those employees who drive Tribal vehicles.

Background Checks; All employees must be able to pass a background check per the Tribe's Background Check Policy.

Position Description Limitations; This position description does not constitute an employment agreement between the Tribe and the employee, and is subject to change by the Council as the needs of the Tribe and the requirements of the job change. This position description is not intended to present a descriptive list of the range of duties performed by any employee in this position and is not intended to reflect all duties performed within the position.

 

EMPLOYEE RECEIPT AND ACKNOWLEDGEMENT

I have received a copy of this approved position description. I have read this position description (or had it read to me), and I understand all my job duties and responsibilities. I further understand that my duties may change on a temporary or regular basis according to the needs of the Tribe without it being specifically included in the position description. I will be notified of these changes in writing and have an opportunity to ask any questions with my immediate supervisor or Human Resources. I understand that all evaluations and any pay increases will be based on my ability to perform the duties outlined in this position description. I have discussed any questions I may have about this position description prior to signing this form.

 

Tax and Tero Administrator
$31.09 - $37.13

POSITION DESCRIPTION

This position is responsible for overseeing the management of the Tax and TERO Department and all related operations including compliance and enforcement of the Fallon Paiute-Shoshone Tribe TAX and TERO laws: Verifies calculations, collection of tax returns and licensing fees due to the Tribal government including collection of TERO Fees. Review contracts for TAX and TERO compliance as needed. Review and revise the tribes Tax Code and TERO Ordinance for updates as necessary. Establishes and maintains public relations with civic, county, state and federal agencies. Promotes and highlights the skills and resources of the local workforce and the Fallon Paiute-Shoshone Tribe by creating job opportunities through utilization and implementation of the TERO ordinance. Planning and research of training opportunities for tribal members. Assist tribal members with training opportunities to obtain employment. Enforce the TERO Ordinance with contractors and ensure compliance is enforced.

 

ESSENTIAL DUTIES & RESPONSIBILITIES

1. Oversee the day to day operations of the Tax and TERO Department and its staff.


2. Review bids, contracts, lease agreements for tax compliance with the Economic Development Department
   and the Fallon Business Council.


3. Attend pre-construction meetings with contractors to discuss tax and tero compliance


4. Implement and monitor new and existing taxes for the Tribal Government


5. Ensure purchasing and procurement processes are in compliance with the Tribes Financial Policy.


6. Prepares annual Tax and TERO Department Budgets (i.e. budget modifications)


7. Review the current tax laws, both federal and state and be able and willing to communicate with outside
   entities in a professional manner.


8. Verify accuracy of taxpayer records and tax returns including accuracy of the TERO Compliance Agreements
   to ensure there are no discrepancies or delinquencies


9. Attend Fallon Business Council meetings as needed.


10. Contact taxpayers in an effort to promote tax compliance and notification of noncompliance and taxes due.


11. Performs work to ensure compliance and enforcement of the Fallon Paiute-Shoshone Tribe tax and tero
    ordinances and regulations.


12. Prepare Tax Exempt Letters as needed for tribal members residing on the Fallon Paiute-Shoshone Tribes
    Reservation and contractors for delivery of materials.


13. Establish a tribal hiring hall and certifies qualified Indian applicants. Develops and maintains a register setting
    forth the names of Native American individuals by trade and Native American owned firms certified for
    Indian preference.


14. Responsible for collecting the Tribal Employment Rights fee from all covered employers/contractors.


15. Implement the TERO guidelines for Indian preference and ensure responsibility of contractors to hire utilizing
    the Indian Preference in Employment.


16. Act in conjunction with the Human Resources office on behalf of any individual, in cases of possible
    employment discrimination on TERO projects; such investigations and attempted resolution of cases may
    require the use of available Tribal, State and Federal resources and laws.


17. Prepares compliance agreements/plans for local employers and contractors; maintains a variety of record
    keeping systems and statistical data to ensure proper accounting of Indian preference individuals served and
    for use in attempting to secure funding for the TERO program. Inspects any and all non-privileged information
    set forth in the books and records maintained by any covered employer for the purpose of ensuring continued
    TERO compliance.


18. Educate potential employers and contractors, subcontractors, county, state and federal agencies.


19. Collects TERO fees and levies fines against contractors who violate the ordinance.


20. Develop forms and procedures to be utilized by the TERO office, forms and procedures to be approved by the
    TERO Commission. Maintain the TERO administrative process including, intake, complaints processing,
    hearings, court proceedings and imposing of sanctions against parties found guilty of TERO violations.


21. Performs regularly scheduled on-site inspection of all TERO jurisdiction work location and/or reviews weekly
    workforce reports and payroll records in order to monitor employment and contracting activities.


22. Responsible for quarterly reports to supervisor, TERO Commission as requested; responsible for compliance
    with duties and responsibilities outlined in the TERO Ordinance for the Fallon Paiute-Shoshone Tribe.


23. Work with Human Resources to develop and maintain a current list of Tribal manpower resources.


24. Interview and prescreen individuals who meet the minimum requirements for the placement with private
    employers/contractors.


25. Meet with employer/employees after placement to evaluate TERO Ordinance compliance.


26. Maintain a current list of certified Native American owned companies in the Fallon area.


27. Coordinate and plan trainings with local and outside agencies.


28. Conduct regular research on employment opportunities in the local and surrounding area


29. Maintain and update a skills bank with TERO Clients for consideration of employment opportunities


30. Work with Tribal Departments on temporary work assignments for TERO Clients


31. Other job related duties as assigned by the supervisor.

 

(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)

QUALIFICATION REQUIREMENTS

1. Proficient in the following computer programs; Excel, Word, PowerPoint and Outlook.


2. Must be well versed in the use of the internet.


3. Candidate must be bondable.


4. Knowledge of public relations/customer service principals, practices and techniques.


5. Excellent customer service skills with high regard for confidentiality.


6. Must have management skills and complete tasks in a timely manner.


7. Skills in maintaining accurate records, reports and files.


8. Knowledge of principles and practices of governmental taxation and business and accounting.


9. Strong written communication skills; ability to write clear, structured, articulate, persuasive proposal; and
   possess strong editing skills.


10. Knowledge of program planning, scheduling, community planning and budgeting.


11. Excellent communication skills, both verbal and written, with ability to work under team concept in positive
    manner with supervisor, coworkers, and community.


12. Administrative ability with skills and knowledge of employment discrimination laws, discrimination
    investigations and court procedures.


13. Ability to operate computer and knowledge of standard office software applications; attention to detail and
    ability to meet deadlines.


14. Must be familiar with all state and federal agencies and their functional relationships to the Fallon Paiute-
    Shoshone Tribal Employment Office.


15. Strong contributor in team environments

 

EDUCATION & EXPERIENCE:

1. Bachelor’s Degree in Business, Finance and/or Accounting, and (2) years’ experience in taxation or
   equivalent combination and (2) years of related experience or four (4) years of work experience in
   TERO, Human Resources, safety, construction or business management.


2. Minimum of three (3) years management/supervisory experience. This is to include supervisory duties as
   well as office operations duties.


3. The incumbent must pass a background check, pass pre-employment and ongoing random drug testing, have
   a valid Nevada driver’s license and be insurable under the Tribe’s vehicle insurance program

 

EMPLOYMENT INFORMATION

Fallon Paiute-Shoshone Tribe and Native American/Indian Preference; Employment preferences to members of the Fallon Paiute-Shoshone and to members of federally-recognized Indian Tribes shall apply to this position pursuant to the Tribe’s Personnel Policies. Persons of Tribe and/or Indian ancestry and wish to claim these employment preferences should submit a copy of the Tribal Enrollment Card/Certification indicating the name of the Tribe they are enrolled with.

U.S. Veteran’s Preference; Preference to opportunities to veterans honorably discharged from the United States Armed Forces shall apply to this position pursuant to the Tribe’s Personnel Policies.

Equal Opportunity Employer; The Fallon Paiute-Shoshone Tribe does not discriminate on the basis of race, color, national original, sex, religious preference, age, handicap, marital status, political preference, genetics or membership or non-membership in any employee organization, except as allowed by Federal and/or Tribal Law.

Drug Free Workplace; The Fallon Paiute-Shoshone Tribe is a drug-free workplace. All employees are subject to a pre-employment and random drug screens.

Driving Record; Employees must have a valid Nevada Driver’s License and be insurable under the Tribe’s vehicle insurance program, must also provide a DMV printout annually for those employees who drive Tribal vehicles.

Background Checks; All employees must be able to pass a background check per the Tribe's Background Check Policy.

Position Description Limitations; this position description does not constitute an employment agreement between the Tribe and the employee, and is subject to change by the Council as the needs of the Tribe and the requirements of the job change. This position description is not intended to present a descriptive list of the range of duties performed by any employee in this position and is not intended to reflect all duties performed within the position.

 

EMPLOYEE RECEIPT AND ACKNOWLEDGEMENT

I have received a copy of this approved position description. I have read this position description (or had it read to me), and I understand all my job duties and responsibilities. I further understand that my duties may change on a temporary or regular basis according to the needs of the Tribe without it being specifically included in the position description. I will be notified of these changes in writing and have an opportunity to ask any questions with my immediate supervisor or Human Resources. I understand that all evaluations and any pay increases will be based on my ability to perform the duties outlined in this position description. I have discussed any questions I may have about this position description prior to signing this form.

CLC Director (Education)
$32.99 - $39.39

POSITION DESCRIPTION

The Community Learning Center Director has full responsibility for providing a wide-range of services designed to ensure the educational success of tribal learners of all ages while building and maintaining the Fallon Paiute-Shoshone Tribal cultural identity and assisting to provide for the health, education, economy and social wellbeing of our members and future members; and to preserve and promote our culture, language and religious beliefs and practices and pass them on to our children, our grandchildren and to their grandchildren. The Director will develop and oversee implementation of the comprehensive academic services, including curriculum and assessments, will be a key liaison between Tribe and local educational agencies (LEA), and will work closely with staff to develop activities integrated with academics, cultural, and the tribal community. The CLC Director will coordinate services, and secondary, post-secondary, adult basic education /GED, after-school programs, comparing them to the established objectives, and taking steps to ensure that appropriate measures are taken to correct unsatisfactory results.

 

ESSENTIAL DUTIES 7 RESPONSIBILITIES

1. Oversee the development and execution of academic and cultural programming and curriculum content consistent with the LEA standards, customs, and traditions of the Fallon Paiute-Shoshone people, and with the CLC’s mission and program goals.


2. Supervises and regularly evaluates staff and program effectiveness


3. Develops, implements and maintains program budgets; creates, prepares and submits grant applications/paperwork; monitors and maintains grant funded projects ensuring compliance with applicable guidelines; ensures program activities align with grant/contract requirements; facilitates collection of and analyzes data; prepares special and recurring reports


4. Develop, monitor, and enforce procedures and policies for the safe and effective operation of the overall learning center.


5. Serves as a liaison between the Tribe, local schools, and parents/Tribal community to strengthen and enhance the relationship between all parties. Meet regularly with principal/administrators/teachers and work closely with LEA staff.


6. Collaborate and engages FPST elders, students, parents, tribal programs and all community embers to improve the academic, social, and well-being of all participants


7. Administers the Tribe’s higher education program, adult education program, adult vocational training, enrichment programs, and participant transportation


8. Creates and facilitates workshops, forums, and institutes for Tribal members, schools, and public on the Fallon Paiute-Shoshone culture, belief, and languages


9. Supervise library development and maintenance


10. Develops and modifies curriculum to meet the needs of individuals via hands-on developmentally appropriate and highly interactive methods


11. Coordinates computer labs and equipment and software updates


12. Manage and maintain daily operations of afterschool and summer break programs, including but not limited to: monitoring attendance, enrollment/assist with registration process, ensure daily safety of participant’s appropriate staff-to-participant ratio, and effectively handling discipline and disruptions to the learning center environment


13. Develop and coordinate professional development, academic outreach, adult vocational, and support workshop opportunities for individuals for secondary and post-secondary opportunities


14. Develop and oversee student achievement plan to improve graduation rates and post-secondary institution success. With program staff, conduct ongoing outreach at schools and in the community, including classroom presentations, guest workshops, and participating at relevant events


15. Maintain frequent and regular communications with participants and the community through correspondence, newsletters, website, one-on-one meetings, etc. as appropriate


16. Maintain cleanliness in all program areas; including the upkeep of the equipment and facility in an acceptable manner and the set-up and breakdown during the program day to contribute to ongoing efforts to keep the center orderly


17. Other job related duties as assigned by the supervisor

 

QUALIFICATION REQUIREMENTS

 

(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)

1. THIS POSITION REQUIRES COMPLIANCE WITH THE INDIAN CHILD PROTECTION and FAMILY VIOLENCE PREVENTION ACT PUBLIC LAW 101-630; 25 CODE of FEDERAL REGULATIONS PART 63 - INDIAN CHILD PROTECTION and FAMILY VIOLENCE PREVENTION; CRIME CONTROL ACT OF 1990, EMPLOYEE BACKGROUND CHECKS; and EXECUTIVE ORDER 12968, ADJUDICATIVE GUIDELINES AND THEREFORE MUST SUCCESSFULLY COMPLETE AN EXTENSIVE BACKGROUND CHECK BEFORE START


2. This position requires that the candidate be a mandated


3. A minimum of two years' experience in development and management of community-based


4. Experienced professional with a Bachelor's degree (Master's preferred), or significant similar program management experience; and


5. Three years' experience in administration, budget oversight, employee management, and


6. Experience in developing and implementing a cultural program, and


7. A minimum of three (3) years’ experience in supervising a staff, and


8. Must obtain Food Handler's Card, complete Blood Borne Pathogen training, and CPR certification within six (6) months of start date, and attend IHS Sanitizing

 

EMPLOYMENT INFORMATION

Fallon Paiute-Shoshone Tribe and Native American/Indian Preference; Employment preferences to members of the Fallon Paiute-Shoshone and to members of federally-recognized Indian Tribes shall apply to this position pursuant to the Tribe’s Personnel Policies. Persons of Tribe and/or Indian ancestry and wish to claim these employment preferences should submit a copy of the Tribal Enrollment Card/Certification indicating the name of the Tribe they are enrolled with.

U.S. Veteran’s Preference; Preference to opportunities to veterans honorably discharged from the United States Armed Forces shall apply to this position pursuant to the Tribe’s Personnel Policies.

Equal Opportunity Employer; The Fallon Paiute-Shoshone Tribe does not discriminate on the basis of race, color, national original, sex, religious preference, age, handicap, marital status, political preference, genetics or membership or non-membership in any employee organization, except as allowed by Federal and/or Tribal Law.

Drug Free Workplace; The Fallon Paiute-Shoshone Tribe is a drug-free workplace. All employees are subject to a pre-employment and random drug screens.

Driving Record; Employees must have a valid Nevada Driver’s License and be insurable under the Tribe’s vehicle insurance program, must also provide a DMV printout annually for those employees who drive Tribal vehicles.

Background Checks; All employees must be able to pass a background check per the Tribe's Background Check Policy.

Position Description Limitations; this position description does not constitute an employment agreement between the Tribe and the employee, and is subject to change by the Council as the needs of the Tribe and the requirements of the job change. This position description is not intended to present a descriptive list of the range of duties performed by any employee in this position and is not intended to reflect all duties performed within the position.

 

EMPLOYEE RECEIPT AND ACKNOWLEDGEMENT

I have received a copy of this approved position description. I have read this position description (or had it read to me), and I understand all my job duties and responsibilities. I further understand that my duties may change on a temporary or regular basis according to the needs of the Tribe without it being specifically included in the position description. I will be notified of these changes in writing and have an opportunity to ask any questions with my immediate supervisor or Human Resources. I understand that all evaluations and any pay increases will be based on my ability to perform the duties outlined in this position description. I have discussed any questions I may have about this position description prior to signing this form.

 

For more information and to apply
visit our office in person at
565 Rio Vista Fallon, NV 89406
or our website

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Fallon Paiute - Shoshone Tribe

Job Tags

Contract work, Temporary work, For contractors, Work experience placement, For subcontractor, Summer holiday, Work at office, Local area, Immediate start,

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