Job Description

Fit Recruiting is seeking a Business Operations Specialist for a thriving business in downtown Mobile, Alabama. This position is essential to the Business Operations Department, a collaborative administrative support team committed to delivering high-level support across multiple departments to ensure seamless organizational operations. The ideal candidate must be detail-oriented, highly organized, technologically adept, and possess strong communication and teamwork skills. Salary is in the $60K—$70K range, depending on experience, plus company benefits.

Duties:

• Provide comprehensive operational and administrative support to ensure efficient workflows and the successful execution of priorities.
• Manage complex calendar scheduling, including coordinating logistics for team meetings, organizing recurring check-ins, and overseeing the calendars of various stakeholders.
• Maintain a well-organized and accurate system for tracking accounts.
• Prepare and distribute internal communications and team updates.
• Utilize company systems to extract valuable data for analysis that informs strategic decision-making.
• Facilitate planning and executing logistics for team meetings and presentations.
• Prepare, update, and distribute polished materials, including agendas and presentations for account reviews, claims assessments, and prospect meetings.
• Assist Managing Directors and other Account Team members in coordinating external events such as sponsorship activities, customer outings, or contracted events when applicable.
• Manage and prioritize various requests and projects to support the strategic objectives of the Managing Directors.
• Coordinate detailed travel arrangements, including booking airfare, accommodations, ground transportation, and dining reservations.
• Accurately reconcile and process expense reports bi-weekly, ensuring adherence to organizational policies and timelines.

Qualifications:

• Experience in operations or administrative support in a corporate setting
• Administrative support in an executive or high-level sales role is a plus
• Associate's or bachelor's degree is preferred, or an equivalent combination of education, training, and experience.
• Demonstrated expertise in Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft Co-Pilot.
• Possible occasional travel may include overnight trips.

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